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University of Pisa: health and safety training

Company

The prestigious University of Pisa, which was founded in 1343, is an extremely active center for learning and research consisting of 20 academic departments, 17 libraries, and 13 museums and collections, with their attendant service structures.

 

 

Critical issues, problems, objectives

The requirements of the University of Pisa were to manage the training activities relating to the health and safety prescriptions laid out in D.Lgs. 81/2008 and State-Regions Agreement for all of its personnel (3,700 persons). The objective was to create an integrated solution that would allow the reliable control and management of the training process in conformity with the normative and legislative requirements, as well as the mass distribution of online training programs.

 

 

Solution

For this project Sinergest brought in a partner specializing in Learning Management Systems (LMS) in order to implement two new applications: a Sinergest Suite workflow module to manage the training process and an e-learning platform to distribute online training activities. The Sinergest Suite modules, adapted to manage the tasks required by the DVR and the training activities required by law, have been installed on a Cloud Server. The function of the application is to plan courses, register their distribution, archive the relevant documentation, and to build a training curriculum of the university’s resources.

Sinergest, in collaboration with its partner, then integrated an open-source version of the most widely used Italian e-learning system with its own application and created a specific web portal for the distribution of online training. The Sinergest Suite application enables employees to take part in the course by accessing the link to the training platform and data.

Once the exam is passed (there is a legislative warranty for the distribution of the course), the information is transferred from e-learning system into Sinergest Suite app, the documentation is integrated, and the training requirements are updated, as is the training curriculum of the resource.

A video tutorial and a help desk are available for users on the e-learning platform, with request forwarding and opening of a ticjet in order to manage any need for interventions.

The complete integration of the e-learning system with the Sinergest application has therefore been achieved: immediate registration of training activities, control and monitoring of resources, and facilitated communication and distribution of the training activities through the mass distribution of the course materials.

About us

In view of our quite complex requirements, such as the integration of a document database with a portal dedicated to doctors, I was pleasantly surprised by the simplicity and efficacy of the proposed workflow solution, by the promptness of the interface, and by rapid implementation times of the project.

Lima Corporate S.p.a.
Fausto Sbaiz, Hip Project Manager

Our need was to have a simple and logical instrument that could enable us to manage the evaluation, qualification and monitoring processes to produce and make available a list of qualified suppliers for Coeclerici. We found Sinergest Suite to be a flexible product, that could be adapted to our particular evaluation criteria, but that at the same time was simple and complete.

Coeclerici S.p.a.
Fabio Torriani, Head of Management & Procurement Crew

Thanks to Sinergest’s support and competence, we were able to implement their software for our organization within the scheduled time frame despite the complexity of the project. Sinergest enabled us to make a big qualitative leap in the activities of systems management, guaranteeing our adherence to ISO 9001:2008 and ISO 22716:2007 requirements.

Chromavis Fareva S.p.a.
Alessandra Rostiti, Quality Assurance Manager

A real “leap” in the pursuit of efficacy and efficiency in the management of our company’s processes and relationships…  

IAS Register AG
Alessandro Ercoli, Administrative and Sales Marketing Manager

Over many years Sinergest has shown the reliability of its instruments and skills. Any problem has been solved with the support of their consultants without difficulties and for this reason we have always had full trust in them.

Oleificio R.M. S.p.a.
Francesca Rocchi, Management System Director

… the relationship with Sinergest born many years ago has turned out to be a winning relationship, characterized by a mix of expertise, tools and proactive collaboration, which allowed us to introduce a single integrated system for company processes management…

Cromology Italia S.p.a.
Daniele Ciullo Business, Technology Manager

The choice of Sinergest Suite for an organization such as the University of Pisa, with over 3500 employees, was dictated by the need for a management system to ensure work safety and health (compulsory by law), one that allowed constant control over training distribution and its related updates. The use of the E-learning system enabled us to involve every employee in a general training session of 4 hours, as required by the State-Region agreement, allowing our personnel the flexible use of the training platform (Time management, Stop and Resume, so that they can take the course whenever they want, etc…).

Università di Pisa
Elisa Chicca, Safety & Environment Office

As a result of the continuous growth in our company structure, both in terms of its workforce and improvements and/or expansion in plant, the need for a flexible tool to efficiently manage the requirements of ISO norms and the authoritative and legislative prescriptions became more and more urgent. Following analysis and elaboration by Sinergest consultants, Sinergest Suite proved to be the ideal solution for our company, a flexible and valuable tool that allows operators to handle the company’s data flow in a more rational way. In particular, through its notification system the due date register module has allowed us to ensure that the company conforms to all legislative requirements, with close collaboration among all the involved managers. In this way the Sinergest solution is contributing to our long-term goal of continuous improvement.

Waste Recycling
HERA Group
Elena Lapucci, Quality, Environment and Safety Management Systems Manager

The project relating to Research & Development enabled us, through the creation of an “ad hoc” module, to deal with the requirements of information and document sharing among all the functions involved in the various company plants. One of the most greatly appreciated aspects of Sinergest’s solution was the possibility of automatically forwarding alerts and notifications and thus guaranteeing the control of our activities. We have recently introduced some advanced tools for planning the phases of our research projects.  

Gruppo DESA
Lucia Pozzi, R&D Director
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